Privacy Policy

Effective 13 August 2026. We will post any change here and move this date.

This policy covers bevmatrx.ai, the BevMatrx web console, and the BevMatrx mobile app. Where something applies to only one of them, it says so.

What this website collects

Effectively nothing. There are no cookies, no analytics, no tag manager, no advertising pixels, and no third-party scripts or fonts — the typeface is served from our own domain, so your browser does not contact anyone else while the page loads. There is no form on the site; the only way to contact us from it is an email link.

Our hosting provider, Netlify, keeps standard server logs in order to serve the site and defend it from abuse. Those logs include your IP address, the page requested, the time, and your browser's user-agent string. We do not use them to build a profile of you, and we do not combine them with anything else.

When you email us

If you write to us — for example by using the early-access link — we receive your email address, your name if your mail client sends it, and whatever you choose to put in the message. We use it to reply and to follow up about BevMatrx. We do not add you to a marketing list without your asking, and we do not pass your details to anyone else.

The BevMatrx console and mobile app

These are used by hospitality groups under a separate written agreement. In that setting we handle two different kinds of information:

• Account information — the name, work email, and role of the people your organisation invites, so they can sign in and so we can show who did what.
• Your business data — sales, inventory counts, purchase invoices, and related operational records. This belongs to your organisation. We process it to provide the service, on your instructions, and we do not use it to train models for anyone else or sell it in any form.

The mobile app asks for camera access so you can scan bottles and labels while counting stock. Images are used to read the code in front of the lens and are not uploaded or retained as photographs. The app also keeps a copy of recent data on your device so it stays usable on a weak connection; signing out or deleting the app removes it.

Where your organisation is our customer, that organisation controls the data and we act on its behalf. If you are one of its staff and want your information corrected or removed, the quickest route is your own administrator — but you are welcome to write to us and we will help.

Who else sees it

We use a small number of service providers, each of which sees only what it needs to do its job:

• Netlify — hosts this website and produces the server logs described above.
• Google Workspace — carries our email, so it holds any correspondence you send us.

We have never sold personal information, and we do not share it for cross-context behavioural advertising. Beyond the providers above, we disclose information only if the law requires it, or to protect our rights or someone's safety. If BevMatrx is ever acquired, information may transfer as part of that deal; we would tell you before it did.

How long we keep it

Server logs are held for a short period by our host and then discarded. Email correspondence is kept for as long as it is useful to the conversation and our records. Customer data in the console is kept for the life of the agreement and deleted on request afterwards.

Your rights

Wherever you live, you can ask us what we hold about you, ask us to correct it, or ask us to delete it. Write to hello@bevmatrx.ai and we will respond. We will not charge you for asking, and we will not treat you differently for having asked.

If you are in the UK or the European Economic Area, our basis for using the little we hold is our legitimate interest in running a website and replying to people who contact us; where you have consented, you can withdraw that consent at any time. You may also complain to your national data protection authority. If you are a California resident, you have the rights to know, delete, correct, and opt out of sale or sharing — and as stated above, we do not sell or share personal information.

We are based in the United States, so information you send us is handled there.

Children

BevMatrx is a tool for hospitality businesses. It is not directed at children and we do not knowingly collect information from anyone under 16. If you believe a child has sent us information, tell us and we will delete it.

Security

The site is served over HTTPS. Access to customer data is restricted to the people who need it to operate the service. No system is perfectly secure, and we will not pretend otherwise — but if something goes wrong that affects you, we will tell you.

Changes

If we change this policy we will post the new version here and move the effective date at the top. If a change is significant, we will say so rather than leaving you to spot it.

Contact

Questions about this policy, or about anything we hold, go to hello@bevmatrx.ai.